The Procurement Unit is established within the Project Coordinating Unit for the purpose of ensuring prompt and efficient project procurement activities including being responsible for:
(a) ensuring compliance with World Bank Procurement Guidelines;
(b) ensuring the implementation of the Annual Work Plans and Budgets;
(c) providing supervision of Post Review procurement of the implementing agencies; and
(d) close monitoring of Procurement Plans on a monthly basis, monitor and exercise quality control on all aspects of the procurement process, including evaluation, selection and award.
1.Goods, Works and Non-Consulting Services.
The Unit ensures that all goods, works and non-consulting services for the Project are procured in accordance with the requirements set forth in the Procurement Guidelines, and the Public Procurement Act 633.
2.Consultants' Services. All consultants' services required for the Project are procured in accordance with the requirements set forth in the Consultant Guidelines.
3. National Competitive Bidding (NCB) procedures follow additional provisions for goods, works and non-consulting services under the Project. These are:
(a) foreign bidders shall be allowed to participate in the NCB procedures;
(b) bidders shall be given at least one month to submit bids from the date of the invitation to bid, or the date of availability of bidding documents, whichever is later;
(c) no domestic preference shall be given for domestic bidders and for domestically manufactured goods; and
(d) in accordance with paragraph 1.14( e) of the Procurement Guidelines, each bidding document and contract financed out of the proceeds of the Credit shall provide that:
(i) the bidders, suppliers, contractors and subcontractors shall permit the World Bank, at its request, to inspect their accounts and records relating to the bid submission and performance of the contract, and to have said accounts and records audited by auditors appointed by the World Bank; and
(ii) the deliberate and material violation by the bidder, supplier, contractor or subcontractor of such provision may amount to an obstructive practice as defined in the Procurement Guidelines.
The Unit ensures that the Project is carried out in accordance with the provisions of the Anti-Corruption Guidelines.
Publications of Awards and Debriefing
The Unit ensures that Publication of contract awards of the bidding process and debriefing for all ICB procurements, Direct Contracting, and the Selection of Consultants for contracts exceeding a value of US$200,000 are carried out in accordance with the World Bank’s “Guidelines: Procurement under IBRD Loans and IDA Credits” dated May 2004, revised in October 2006 and May 2010; the “Guidelines: Selection and Employment of Consultants by World Bank Borrowers” dated May 2004, revised in October 2006 and May 2010. In addition, where prequalification has taken place, the list of prequalified bidders are published.
With regard to ICB and large value consulting contracts, the Unit is required to assure publication of contract awards as soon as the World Bank has issued its “no objection” notice to the recommended award in UN Development Business (UNDB) online, dgMarket. All consultants competing for an assignment involving the submission of separate technical and financial proposals, irrespective of its estimated contract value, are informed of the result of the technical evaluation (number of points that each firm received) before the opening of the financial proposals.
The Unit is required to offer debriefings to unsuccessful bidders and consultants should the individual firms request such a debriefing. Publication of results of other procurement activities, including debriefing shall be subject to the stipulations in the Ghana Public Procurement Law of 2003, Act 663.