8.4.4 Permit entry - LUPMISManual

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8. LUPMIS Tools > 8.4 Permit Tools

8.4.4 Entry of Permit

Level of expertise required for this Chapter: Intermediate; specifically for LUPMIS @ TCPD

This Web page is still under construction and incomplete. It will be updated and complete shortly.

Permits are crucial for the implementation of land use plans. They are derived from Local Plans, and give the basis for development control. The Permit Database ('Permit Tools') has therefore been established as part of LUPMIS.

Like all the '
LUPMIS Tools' ('Drawing Tools', 'lt Printing Tools', ' Census Tools'  etc), they are not part of the standard Map Maker software, but customizations for the needs of TCPD and land use planning in Ghana.

Note: Technically, they are programmed in php and MySQL to satisfy future requests on webbased migration of GIS services. It uses MMmacro and GIS file import and export features of Map Maker (loc, xy, mme, ptp, geo files, see also Annex 18.5). Data Import

Permit data exist already in many Districts in table forms, mainly in Excel. These can be imported easily into LUPMIS, but data structure (arrangement of columns in Excel) have to be in pre-defined structure, such as application number in column E, applicant name in column O etc (see link to required format at screen below), and saved as CSV file (see Annex 20.1 for CSV files). Existing tables, which don't have this structure, have to be re-arranged (cut and paste columns in Excel).

Select this CSV file. It can reside anywhere in your computer. Be sure, you select it before you proceed with the next steps.

If this table has already all the permit data with the UPN for each permit, the following steps 2 and 3 can be left with the 'No need...' option and no selection is required there.

In most cases indeed, the UPN is not know at this stage and the table can not be filled in column A (UPN).

(Observe the x in the colum, if no UPN is available)

One or two more references have to be created. The first one is the link to the Local Plan ('Sector Layout') with all parcels and their UPN, which were generated earlier through the 'UPN assignment' Drawing Tool. Select the layout in step 2. The layout has to reside in the SL folder of your District.

If the permit table has x/y coordinates of any point within the parcel of each permit, the following step 3 can be left with the 'No need...' option and no selection is required there.

Again, in most cases indeed, x/y coordinates are not easily available and the table can not be filled in columns B (x) and C (y). Another reference has to be created. This is a small point file of the concerned parcels with the application number in the
label field in the DRA file. Select this point file in step 3. This point file has to reside in the SL folder of your District.

- - - - - Manual Data Entry

It is also possible to enter permit data directly into LUPMIS. There are three groups of data entry options:

- 'Parcel' for entry, editing and listing of data, which are related purely to the parcel (plot):

Base data, such as district, town, old name of the parcel, etc can be identified from this menu.

Most important is the transfer ('import') of GIS data from GIS (DRA file), which transfers location-specific data such as size of parcels, x and y coordinates, planning zone of Structure Plan and Local Plan, to all parcels, which have been entered into the Permit Database:

- 'Applicant' for entry, editing and listing of applicants data:

- 'Planning Permit' for entry, editing and listing of permit data:


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