188.8.131.52 Import of Property / Business Data
Level of expertise required for this Chapter: Intermediate; specifically for LUPMIS @ TCPD
The import table has to follow given conventions: Columns are predefined; the file has to be saved as CSV file and without any commas! (See Annex 20.1 for advice to save a table as CSV file).
It is very important to follow the forrmat. They are explained in general below, and can be viewed in LUPMIS and here for property, for business, for rateable value import.
In LUPMIS, column definitions can be viewed for property / business / payment / value data through Import > '(format)':
Be aware, that different data are essential depending on the type of fee-fixing (if flat-rate or rate-impost for properties).
You might have to re-arrange your table accordingly through copy - paste operations. The last column must have the value -99 as control variable in all records. Search for - and delete - any commas.
An alternative is to create an empty template file through Import > '(empty template)' or a data file of all parcels of one Local Plan and fill this empty file with collected property (or business) data : Legend/UPN list > Select Local Plan > Template for property / business revenue ..... > Listing for all UPN (for revenues) has been saved in CSV file UPN_Revenue_....csv. (See also Chapter 8.3.2: 'Legends').
Once you have prepared the import CSV file, you can import it: Revenue > Entry > Import revenue data (field) > In separate window: Select folder and file > Select type of data (property or business) > Import.
If data are not clean, the import will stop and aborted. Error messages explain the type of error(s) and the record. Fix the data, and repeat the import process.
Optionally as a quality-check, you can identify a geographical range (with minimum and maximum x and y, in UTM coordinates), where the parcels should be located. If a parcel with UPN outside of this geographical range is in the imported data set, it will identify this as wrong. (More technical details and how to change).
Rateable values are an import data set for the revenue identification. They can be imported either on the table together with the other field data or as a separate file, as defined here.