8.6.2.8a Import Format for Submitted Demand Notices
Level of expertise required for this Chapter: Expert; specifically for LUPMIS @ TCPD
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Data | Essential ? | Format / Remark | Example | Excel column |
UPN | ESSENTIAL | xxx-yyyy-aaaa format, as string | 678-0789-0123 | A |
UPN subunit | | xxx-yyyy-aaaaA format as string or blank or single letter | 678-0789-0123E | B |
Day | ESSENTIAL | Day of date of submission (1-31) | 15 | C |
Month | ESSENTIAL | Month of date of submission (1-12) | Ex:5 | D |
Year | ESSENTIAL | Year of date of submission | 2015 | E |
|
'DN submission' | ESSENTIAL | Word 'DN submission' | DN submission | F |
Property / Business | ESSENTIAL | Word 'Property' or 'Business' | Property | G |
-99 | ESSENTIAL | control variable, as number | -99 | H |
In total, there should be 8 columns (last column in Excel: H).
File name should contain '_field_data_' (e.g. STMA_field_data_payments_area1.csv)
General requirements:
- All cells have to be filled, except SubUPN.
- If UPN subunit is entered, it has to be unique (UPN + 1 or 2 or 3 letters), e.g. 678-0789-0012A.
- Observe the number -99 at the right-most column as control variable.
- No commas or and-signs (&) or quotations (" or ') are allowed anywhere in your Excel data, as they work as delimiters in the CSV file. Delete or replace them in Excel.
- Data from the CSV file will always overwrite any existing data.
General preparations of CSV file in Excel:
- 1. If numbers are set up with comma as 1000-separator, delete it: Select area > Format cells > Number > Number > No tick on 'Use 1000 Separator' > OK .
- 2. If numbers are entered as text, convert them to numbers, e.g. insert in a column: +(cell of the text number)+0, copy this formula down to the whole range, then copy-paste all of them as values to a new column.
- 3. Once you are sure, there are no commas in the number columns, convert all commas to points (Control-F > Replace).